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SAMPLE STARTUP SUPPLIES LIST |
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| STARTUP
SUPPLIES & BUDGET LIST
The following is an
example of a supply list for a coffee shop. Create your
own list in a spreadsheet so that you can easily track
you estimated budget vs. actual expenses. Please note
that this is only an example and that your list could
vary greatly.
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Smart Biz Cafe - Supply List |
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*Note that this is only a sample list! |
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TOTAL: |
$19,804.00 |
$25,957.09 |
$23.09 |
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Description |
Quantity |
Budget |
Actual |
Variance |
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Paper Products: |
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Paper towels |
24 |
$15.00 |
$12.50 |
-$2.50 |
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Toilet Paper |
24 |
$24.00 |
$19.84 |
-$4.16 |
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Paper bags (for food) |
1000 |
$60.00 |
$69.84 |
$9.84 |
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Hand Soap pump |
3 |
$15.00 |
$22.50 |
$7.50 |
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Hand soap refill |
1 |
$10.00 |
$7.25 |
-$2.75 |
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Napkins |
5000 |
$40.00 |
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$0.00 |
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Plastic Utensils |
1000 |
$50.00 |
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$0.00 |
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Coffee stir sticks |
500 |
$15.00 |
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$0.00 |
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Trash bags-large |
40 |
$20.00 |
$15.45 |
-$4.55 |
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Trash bags-small |
100 |
$30.00 |
$26.75 |
-$3.25 |
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Straws |
1000 |
$15.00 |
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$0.00 |
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Cups & Lids |
5000 |
$250.00 |
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$0.00 |
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Sleeves for cups |
5000 |
$100.00 |
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$0.00 |
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$0.00 |
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Subtotal: |
$644.00 |
$174.13 |
$0.13 |
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Café Fixtures/Equipment: |
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Industrial refridgerator |
1 |
$1,000.00 |
$1,195.87 |
$195.87 |
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Small refridgerator for counter |
1 |
$300.00 |
$247.50 |
-$52.50 |
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Espresso machine |
1 |
$5,000.00 |
$5,307.45 |
$307.45 |
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Microwave |
1 |
$250.00 |
$225.97 |
-$24.03 |
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Refridgerated display case |
1 |
$2,000.00 |
$1,455.19 |
-$544.81 |
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Checkout Counter |
1 |
$500.00 |
$675.04 |
$175.04 |
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Rear counter |
1 |
$1,000.00 |
$1,204.25 |
$204.25 |
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Condiment station |
1 |
$600.00 |
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$0.00 |
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$0.00 |
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Subtotal: |
$10,650.00 |
$10,311.27 |
$261.27 |
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Furniture: |
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Café tables - indoor |
10 |
$500.00 |
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$0.00 |
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Café tables - outdoor |
6 |
$300.00 |
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$0.00 |
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Chairs - Indoor |
30 |
$900.00 |
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$0.00 |
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Chairs - Outdoor |
20 |
$200.00 |
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$0.00 |
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Computer desk |
1 |
$100.00 |
$59.65 |
-$40.35 |
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Chair for computer desk |
1 |
$100.00 |
$102.45 |
$2.45 |
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$0.00 |
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Subtotal: |
$2,100.00 |
$162.10 |
-$37.90 |
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Decorative/Leasehold Improv: |
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Paint & supplies |
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$200.00 |
$164.98 |
-$35.02 |
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Carpet/Tile |
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$2,500.00 |
$2,899.64 |
$399.64 |
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Plants |
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$100.00 |
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$0.00 |
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Pictures |
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$300.00 |
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$0.00 |
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Strings of white lights |
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$50.00 |
$14.00 |
-$36.00 |
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Plumbing |
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$2,500.00 |
$2,950.00 |
$450.00 |
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Electrical |
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$1,000.00 |
$400.00 |
-$600.00 |
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Storage shelves |
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$200.00 |
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$0.00 |
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Subtotal: |
$6,850.00 |
$6,428.62 |
$178.62 |
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Inventory |
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French Roast Beans (by pound) |
50 |
$300.00 |
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$0.00 |
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Decaf beans |
25 |
$150.00 |
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$0.00 |
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Special blend |
25 |
$150.00 |
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$0.00 |
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Whole Milk |
10 |
$30.00 |
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$0.00 |
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Skim Milk |
10 |
$30.00 |
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$0.00 |
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Half and Half |
5 |
$15.00 |
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$0.00 |
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Flavored Syrups |
10 |
$100.00 |
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$0.00 |
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Whipped Cream |
10 |
$15.00 |
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$0.00 |
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Chocolate powder |
5 |
$25.00 |
$32.75 |
$7.75 |
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Sugar Packets |
5000 |
$20.00 |
$15.95 |
-$4.05 |
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Sweet and Low |
5000 |
$25.00 |
$22.98 |
-$2.02 |
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Cinnamon |
3 |
$15.00 |
$11.72 |
-$3.28 |
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Pastries |
50 |
$60.00 |
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$0.00 |
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Subtotal: |
$935.00 |
$83.40 |
-$1.60 |
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Cafe Supplies |
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Espresso Making Equipment |
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$500.00 |
$365.17 |
-$134.83 |
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Blender |
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$100.00 |
$128.37 |
$28.37 |
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Napkin Holders |
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$50.00 |
$75.31 |
$25.31 |
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Containers for Condiments |
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$50.00 |
$12.00 |
-$38.00 |
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Towels |
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$50.00 |
$10.50 |
-$39.50 |
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Subtotal: |
$750.00 |
$591.35 |
-$158.65 |
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Other Supplies: |
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Stereo |
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$200.00 |
$179.32 |
-$20.68 |
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Extra speakers |
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$100.00 |
$150.45 |
$50.45 |
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Speaker Wire |
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$30.00 |
$12.00 |
-$18.00 |
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Hardware for mounting speakers |
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$10.00 |
$3.21 |
-$6.79 |
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Phones |
2 |
$150.00 |
$75.45 |
-$74.55 |
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Answering Machine |
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$50.00 |
$45.00 |
-$5.00 |
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Cash Register |
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$300.00 |
$297.65 |
-$2.35 |
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Register Tape |
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$20.00 |
$10.50 |
-$9.50 |
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Calculator |
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$25.00 |
$10.26 |
-$14.74 |
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Computer |
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$0.00 |
$0.00 |
$0.00 |
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Printer |
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$0.00 |
$0.00 |
$0.00 |
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Office Supplies |
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$100.00 |
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$0.00 |
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Company Letterhead & Labels |
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$200.00 |
$105.45 |
-$94.55 |
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White Board |
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$40.00 |
$25.54 |
-$14.46 |
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Aprons |
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$300.00 |
$369.45 |
$69.45 |
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Unexpected Expenses |
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$1,000.00 |
$395.00 |
-$605.00 |
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Subtotal: |
$2,525.00 |
$1,679.28 |
-$745.72 |
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Signage |
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Main storefront |
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$2,500.00 |
$2,895.00 |
$395.00 |
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Marquee |
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$300.00 |
$450.00 |
$150.00 |
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Neon Open |
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$200.00 |
$197.45 |
-$2.55 |
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Neon Coffee |
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$200.00 |
$250.50 |
$50.50 |
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Menu Board |
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$200.00 |
$198.99 |
-$1.01 |
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Subtotal: |
$3,400.00 |
$3,991.94 |
$591.94 |
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Professional Services |
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Logo Design |
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$500.00 |
$395.00 |
-$105.00 |
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Legal |
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$500.00 |
$350.00 |
-$150.00 |
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Accounting |
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$300.00 |
$200.00 |
-$100.00 |
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Insurance |
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$300.00 |
$395.00 |
$95.00 |
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Business Licenses |
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$100.00 |
$125.00 |
$25.00 |
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Health Permit |
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$100.00 |
$50.00 |
-$50.00 |
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Building Permit |
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$100.00 |
$50.00 |
-$50.00 |
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Subtotal: |
$1,400.00 |
$1,170.00 |
-$230.00 |
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Marketing & Advertising |
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Grand opening banner |
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$100.00 |
$90.00 |
-$10.00 |
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Flyers, punch cards |
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$100.00 |
$75.00 |
-$25.00 |
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Initial Advertising |
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$1,000.00 |
$1,200.00 |
$200.00 |
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Subtotal: |
$1,200.00 |
$1,365.00 |
$165.00 |
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TOTAL: |
$19,804.00 |
$25,957.09 |
$23.09 |
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