|
 |
|
SAMPLE STARTUP SUPPLIES LIST |
 |
| STARTUP
SUPPLIES & BUDGET LIST
The following is an
example of a supply list for a coffee shop. Create your
own list in a spreadsheet so that you can easily track
you estimated budget vs. actual expenses. Please note
that this is only an example and that your list could
vary greatly.
|
Smart Biz Cafe - Supply List |
|
|
|
|
*Note that this is only a sample list! |
|
|
|
|
|
|
TOTAL: |
$19,804.00 |
$25,957.09 |
$23.09 |
|
|
|
|
|
|
|
Description |
Quantity |
Budget |
Actual |
Variance |
|
Paper Products: |
|
|
|
|
|
Paper towels |
24 |
$15.00 |
$12.50 |
-$2.50 |
|
Toilet Paper |
24 |
$24.00 |
$19.84 |
-$4.16 |
|
Paper bags (for food) |
1000 |
$60.00 |
$69.84 |
$9.84 |
|
Hand Soap pump |
3 |
$15.00 |
$22.50 |
$7.50 |
|
Hand soap refill |
1 |
$10.00 |
$7.25 |
-$2.75 |
|
Napkins |
5000 |
$40.00 |
|
$0.00 |
|
Plastic Utensils |
1000 |
$50.00 |
|
$0.00 |
|
Coffee stir sticks |
500 |
$15.00 |
|
$0.00 |
|
Trash bags-large |
40 |
$20.00 |
$15.45 |
-$4.55 |
|
Trash bags-small |
100 |
$30.00 |
$26.75 |
-$3.25 |
|
Straws |
1000 |
$15.00 |
|
$0.00 |
|
Cups & Lids |
5000 |
$250.00 |
|
$0.00 |
|
Sleeves for cups |
5000 |
$100.00 |
|
$0.00 |
|
|
|
|
|
$0.00 |
|
|
Subtotal: |
$644.00 |
$174.13 |
$0.13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Café Fixtures/Equipment: |
|
|
|
|
|
Industrial refridgerator |
1 |
$1,000.00 |
$1,195.87 |
$195.87 |
|
Small refridgerator for counter |
1 |
$300.00 |
$247.50 |
-$52.50 |
|
Espresso machine |
1 |
$5,000.00 |
$5,307.45 |
$307.45 |
|
Microwave |
1 |
$250.00 |
$225.97 |
-$24.03 |
|
Refridgerated display case |
1 |
$2,000.00 |
$1,455.19 |
-$544.81 |
|
Checkout Counter |
1 |
$500.00 |
$675.04 |
$175.04 |
|
Rear counter |
1 |
$1,000.00 |
$1,204.25 |
$204.25 |
|
Condiment station |
1 |
$600.00 |
|
$0.00 |
|
|
|
|
|
$0.00 |
|
|
Subtotal: |
$10,650.00 |
$10,311.27 |
$261.27 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Furniture: |
|
|
|
|
|
Café tables - indoor |
10 |
$500.00 |
|
$0.00 |
|
Café tables - outdoor |
6 |
$300.00 |
|
$0.00 |
|
Chairs - Indoor |
30 |
$900.00 |
|
$0.00 |
|
Chairs - Outdoor |
20 |
$200.00 |
|
$0.00 |
|
Computer desk |
1 |
$100.00 |
$59.65 |
-$40.35 |
|
Chair for computer desk |
1 |
$100.00 |
$102.45 |
$2.45 |
|
|
|
|
|
$0.00 |
|
|
Subtotal: |
$2,100.00 |
$162.10 |
-$37.90 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Decorative/Leasehold Improv: |
|
|
|
|
|
Paint & supplies |
|
$200.00 |
$164.98 |
-$35.02 |
|
Carpet/Tile |
|
$2,500.00 |
$2,899.64 |
$399.64 |
|
Plants |
|
$100.00 |
|
$0.00 |
|
Pictures |
|
$300.00 |
|
$0.00 |
|
Strings of white lights |
|
$50.00 |
$14.00 |
-$36.00 |
|
Plumbing |
|
$2,500.00 |
$2,950.00 |
$450.00 |
|
Electrical |
|
$1,000.00 |
$400.00 |
-$600.00 |
|
Storage shelves |
|
$200.00 |
|
$0.00 |
|
|
|
|
|
|
|
|
Subtotal: |
$6,850.00 |
$6,428.62 |
$178.62 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Inventory |
|
|
|
|
|
French Roast Beans (by pound) |
50 |
$300.00 |
|
$0.00 |
|
Decaf beans |
25 |
$150.00 |
|
$0.00 |
|
Special blend |
25 |
$150.00 |
|
$0.00 |
|
Whole Milk |
10 |
$30.00 |
|
$0.00 |
|
Skim Milk |
10 |
$30.00 |
|
$0.00 |
|
Half and Half |
5 |
$15.00 |
|
$0.00 |
|
Flavored Syrups |
10 |
$100.00 |
|
$0.00 |
|
Whipped Cream |
10 |
$15.00 |
|
$0.00 |
|
Chocolate powder |
5 |
$25.00 |
$32.75 |
$7.75 |
|
Sugar Packets |
5000 |
$20.00 |
$15.95 |
-$4.05 |
|
Sweet and Low |
5000 |
$25.00 |
$22.98 |
-$2.02 |
|
Cinnamon |
3 |
$15.00 |
$11.72 |
-$3.28 |
|
Pastries |
50 |
$60.00 |
|
$0.00 |
|
|
|
|
|
|
|
|
Subtotal: |
$935.00 |
$83.40 |
-$1.60 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Cafe Supplies |
|
|
|
|
|
Espresso Making Equipment |
|
$500.00 |
$365.17 |
-$134.83 |
|
Blender |
|
$100.00 |
$128.37 |
$28.37 |
|
Napkin Holders |
|
$50.00 |
$75.31 |
$25.31 |
|
Containers for Condiments |
|
$50.00 |
$12.00 |
-$38.00 |
|
Towels |
|
$50.00 |
$10.50 |
-$39.50 |
|
|
|
|
|
|
|
|
Subtotal: |
$750.00 |
$591.35 |
-$158.65 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Other Supplies: |
|
|
|
|
|
Stereo |
|
$200.00 |
$179.32 |
-$20.68 |
|
Extra speakers |
|
$100.00 |
$150.45 |
$50.45 |
|
Speaker Wire |
|
$30.00 |
$12.00 |
-$18.00 |
|
Hardware for mounting speakers |
|
$10.00 |
$3.21 |
-$6.79 |
|
Phones |
2 |
$150.00 |
$75.45 |
-$74.55 |
|
Answering Machine |
|
$50.00 |
$45.00 |
-$5.00 |
|
Cash Register |
|
$300.00 |
$297.65 |
-$2.35 |
|
Register Tape |
|
$20.00 |
$10.50 |
-$9.50 |
|
Calculator |
|
$25.00 |
$10.26 |
-$14.74 |
|
Computer |
|
$0.00 |
$0.00 |
$0.00 |
|
Printer |
|
$0.00 |
$0.00 |
$0.00 |
|
Office Supplies |
|
$100.00 |
|
$0.00 |
|
Company Letterhead & Labels |
|
$200.00 |
$105.45 |
-$94.55 |
|
White Board |
|
$40.00 |
$25.54 |
-$14.46 |
|
Aprons |
|
$300.00 |
$369.45 |
$69.45 |
|
Unexpected Expenses |
|
$1,000.00 |
$395.00 |
-$605.00 |
|
|
|
|
|
|
|
|
Subtotal: |
$2,525.00 |
$1,679.28 |
-$745.72 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Signage |
|
|
|
|
|
Main storefront |
|
$2,500.00 |
$2,895.00 |
$395.00 |
|
Marquee |
|
$300.00 |
$450.00 |
$150.00 |
|
Neon Open |
|
$200.00 |
$197.45 |
-$2.55 |
|
Neon Coffee |
|
$200.00 |
$250.50 |
$50.50 |
|
Menu Board |
|
$200.00 |
$198.99 |
-$1.01 |
|
|
|
|
|
|
|
|
Subtotal: |
$3,400.00 |
$3,991.94 |
$591.94 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Professional Services |
|
|
|
|
|
Logo Design |
|
$500.00 |
$395.00 |
-$105.00 |
|
Legal |
|
$500.00 |
$350.00 |
-$150.00 |
|
Accounting |
|
$300.00 |
$200.00 |
-$100.00 |
|
Insurance |
|
$300.00 |
$395.00 |
$95.00 |
|
Business Licenses |
|
$100.00 |
$125.00 |
$25.00 |
|
Health Permit |
|
$100.00 |
$50.00 |
-$50.00 |
|
Building Permit |
|
$100.00 |
$50.00 |
-$50.00 |
|
|
|
|
|
|
|
|
Subtotal: |
$1,400.00 |
$1,170.00 |
-$230.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Marketing & Advertising |
|
|
|
|
|
Grand opening banner |
|
$100.00 |
$90.00 |
-$10.00 |
|
Flyers, punch cards |
|
$100.00 |
$75.00 |
-$25.00 |
|
Initial Advertising |
|
$1,000.00 |
$1,200.00 |
$200.00 |
|
|
|
|
|
|
|
|
Subtotal: |
$1,200.00 |
$1,365.00 |
$165.00 |
|
|
|
|
|
|
|
|
TOTAL: |
$19,804.00 |
$25,957.09 |
$23.09 |
|
|
|
|
|
|
